- Develop purchasing plans and allocate supplier capacity
- Coordinate with ordering units to balance ordering needs with supplier capacity to determine appropriate purchasing plans
- Plan external purchases by month, quarter, year
2. Receive and process system orders, place orders with suppliers
- Review and process orders from ordering units: check item codes, ni, review order quantity, and proposed delivery time of units
- Respond promptly to ordering units when orders change or arise related to orders
- Synthesize and consolidate orders for each supplier in accordance with regulations for each type of goods of each order type.
- Execute orders for selected suppliers after reviewing and processing valid orders from ordering units
3. Track supplier delivery progress, import goods into company warehouse and delivery progress to units
- Monitor and urge the progress of each supplier's goods delivery according to the order appointment time.
- Make periodic/ad hoc reports on order progress to the Supply Chain Management Department to have timely solutions in case the supplier delivers goods late or problems arise related to order progress.
- Coordinate with KCS to ensure that products in stock meet quality standards.
- Timely notify relevant units about the order status as well as update the order program if there is an order change.
- Monthly compare order and delivery data between VHCU department and suppliers
- Perform warehouse entry procedures for each delivery (if the goods meet requirements)
- Receive, process and respond to information related to orders from Stores and Branches.
4. Plan payments to suppliers. Track and reconcile supplier accounts.
- Pay debts to suppliers after goods meet quality standards and are placed in stock according to supplier payment deadlines
- Develop and update supplier payment plans (payment value/materials/labor) weekly/monthly/quarterly
- Monitor and reconcile debts with suppliers monthly
- Liquidate, review and re-sign contracts periodically
5. Maintain current suppliers, search, develop and manage suppliers.
- Monitor the transaction process with suppliers to serve as a basis for evaluating and managing the quality of existing suppliers
- Coordinate and respond to performance results to improve supplier quality
- Regularly update information on the status of goods, delivery quality, etc. of suppliers.
- Create contracts and monitor contract implementation with suppliers
- Grasp and report periodically/timely information on market prices, fluctuations related to the industry in charge
6. Make a report.
- Prepare and submit activity reports, data reports and professional reports according to assigned duties.
