Office Management:
• Oversee the daily operations of the office, ensuring a smooth and efficient working environment.
• Manage office supplies and equipment, ensuring that all necessary resources are available and maintained.
• Develop and implement office policies and procedures to enhance operational efficiency.
Administrative Support:
• Provide administrative support to various departments
• Handle correspondence, documentation, and reports, ensuring accuracy and timely delivery.
• Support paperwork, procedure to apply visa, passport, work permit for staff
• Support clerical duties, advanced request, payment request between staff and Finance Department
Facilities Management:
• Ensure the maintenance and upkeep of office facilities, including liaising with vendors and service providers.
• Manage office leases, renovations, and relocations as required.
• Conduct regular inspections to ensure facilities are safe, clean, and well-maintained.
Health and Safety:
• Develop and implement health and safety policies to ensure a safe working environment for all employees.
• Conduct regular health and safety audits and ensure compliance with local regulations.
• Organize health and safety training sessions and emergency drills.
Budget Management:
• Prepare and manage the general affairs budget, ensuring cost-effective and efficient use of resources.
• Monitor and control expenses related to office operations and facilities management.
• Provide regular financial reports and budget forecasts to senior management.
Vendor Management:
• Negotiate contracts and manage relationships with vendors and service providers.
• Ensure the timely delivery and quality of services provided by external partners.
• Evaluate vendor performance and recommend improvements or changes as necessary.
Policy Development:
• Develop and implement general affairs policies and procedures to enhance office operations.
• Ensure that all policies are communicated effectively and adhered to by all employees.
• Regularly review and update policies to ensure compliance with regulations and best practices.
Team Management:
• Lead and manage the general affairs team, providing guidance, support, and development opportunities.
• Foster a positive and collaborative working environment within the team.
• Conduct performance evaluations and provide constructive feedback.
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