1. Contact liaison between AEON Vietnam and related external partners scope (25%):
(1.1) Receive, summarise and report documents/ information/ request/invitation from related government agents, local authorities, partners, business associations, business coaliations, NGO, etc for next step guidance;
(1.2) Coordinate with related internal departments to ensure promt & proper response to above request under different methods such as report, documents, official letter, etc
(1.3) Mornitor news and regulations updates from external parties, with special emphasis on Government, Local Authority (both Vietnam & Japan), and Related Business Associations/ Coalition for the purpose of timely updates to the Board.
2.General External Stakeholders Engagement scope (40%):
(2.1) Develop, organise, manage, and update database of critical external stakeholders including but not limiting to 7 targets which is mentioned in Section A- Part (2);
(2.2) Support direct supervisor to make sure the Stakeholder engagement strategy is executed consistently in both Headquarter level and Operations level, across important occasions: National occasions, Special individual occasions, Business occasions; The execution work including, but not limiting to:
_ Arrange and match multilateral schedule
_ Logistic preparations: transportation, meet-up preparation, event execution. etc
_ Documentary: purchase order, contract, and payment, etc.
3.Consumer engagement scope (15%):
(3.1) Support direct supervisor to implement engagement tactics (both online & offline) to Consumer & Local community with the purpose to enhance AEON Vietnam image as a Good Corporate Citizen; the detail task including but not limiting to:
_ Co-develop and QC the content proposed by agency/ internal team to make sure messages are correct and consistent;
_ Ensure new activity/ content are timely updated onto AEON Vietnam's own channels, and develop SOP to optimize the process;
_ Together with agency/ partners, collect data, analyse and review the results in comparision with planned indicators (KPI), with the purpose of project result assessment.
4.Other Work management scope (10%):
(4.1) On a quarterly basis, mornitor, summarise and analise news from government's policy, regulations, etc in terms of Sustainability, Retail industry and FDI business segment, for the purpose of Quarterly External report;
(4.2) Develop AEON Vietnam's content releasing externally including but not limiting to: speeches, presentation, letter, invitation, scripts, etc, and make sure the contents deliver thoroughly the messages that AVN want to convey, to the specific target audiences, in a proper tonality to the event;
(4.3) Strictly manage the budget limitation and regularly update expenses of the Stakeholder engagement scope;
(3.4) Engage in daily communication, bonding, mentoring, coaching, review, etc with direct supervisor and team members in proper frequency (such as daily, weekly, monthly, annually) to ensure work updates, timely consultant and expectation alignment.
5.Personal growth & team development (10%):
(5.1) At AEON we consider Personal Growth as important as Business Growth, so you are suggested to take time to identify personal strengths, practice reflection, enhance self-awareness, and frequently communicate with Direct Supervisor. Those information is useful to balance the Position's performance and Your own satisfaction at work.
(5.2) At AEON we promote life-long learning culture, so you are encouraged to propose needed training to contribute to the Position's functional scope as well as your own Personal growth;
(5.3) At AEON we ensure Diversity and Inclusion, so you are suggested to leverage team members' strengths for the common goals of the Team. We also appreciate different initiatives/ perspective which promote Team & Company growth and Innovation.
